Business Travel: The 5 Best Apps for Staying Organized
You know what they say: “There’s an app for that.” It’s true, and it applies to business travel and time management as well. Staying organized while on a business trip is important in and of itself, but it also helps alleviate the added stress that travel can create. If an organization app can help you achieve that, why not give it a try?
Here are the 5 best business organization apps to download for your next trip.
Evernote has been a beloved organization app for almost a decade, with millions of dedicated users who swear by it. The app has hundreds of features, but primarily allows you to create searchable notes, notebooks, checklists and to-do lists in a variety of formats. The best feature for business travelers is the ability to scan and digitize paper documents, including business cards. All notes and documents created in the app can be shared with colleagues, allowing for maximum collaboration even when employees are on the go.
Price: Free (Basic); $34.99/year (Plus); $69.99/year (Premium); $12/user/month (Business)
Promising review: “It’s very searchable with tags and notebooks. I store all my travel arrangements there. No more printing out pieces of paper to travel that I might lose.”
2. My Minutes
Time is precious on a business trip and you want to make sure you’re managing it wisely. My Minutes, a work time management app, helps you do so by allowing you to create timed goals, such as spend one hour working on presentation or network for 30 minutes. It can help you stay healthy on the go, too, by setting goals like exercise for 30 minutes. My Minutes also enables you to create “at least” and “at most” goals—e.g. if you tend to spend too much time on emails, create a goal reminding you to sort through emails for at most 1 hour. You’ll free up valuable time and put your focus where you most need it.
Promising review: “My Minutes is an excellent tool for time management. I’ve found that when I can monitor how I spend my time, my time feels more valuable and I have a newfound desire to cut out the clutter.”
As much as you may want to just “wing it” on your next business trip, having an itinerary is a must to keep you organized and timely. TripIt is widely recognized as the best organizer app for creating itineraries. Simply forward your travel confirmation emails to email@example.com and the app will organize them into a master itinerary. It’s accessible from any device, even if you’re offline. You can also sync the itinerary with your calendar, share it with others and store important travel documents in the app.
Price: Free; $49/year (Pro)
Promising review: “I use TripIt for all my travel now: business and leisure, domestic and international. I can’t imagine going without. I’m able to automatically import most items and manually enter others, so it’s always a complete picture of my itinerary.”
Named “The Best Business Travel App” by Business Insider, Expensify enables you to easily track and manage your business travel expenses in real time. Hate having to hold onto receipts? Snap a photo of a receipt within the app and Expensify will automatically code and report the expense for you. Integrations with popular travel tools like Uber, Lyft and HotelTonight are available to automatically capture expenses incurred on such platforms. All expense reports organized by the app are real-time and can be easily shared with your accounting department.
Price: Free (Individual); $5/user/month (Team); $9/user/month (Corporate)
Promising review: “I liked using this program at work so much that I even started using it at home to keep track of expenses.”
While apps like Evernote are dense and feature-rich, some business travelers prefer apps that are on the simpler side. Trello is perfect for those craving a minimalist and easy-to-use—yet powerful—business organization app. This popular app allows you to create virtual bulletin boards full of “cards”, or tasks, organized into lists. When a card is finished, simply archive it or drag-and-drop it into a different list. You can add notes, checklists, attachments, labels and due dates to cards, as well as share them with collaborators. Team members are notified whenever you make a change to a card, keeping everyone on the same page.
Price: Free; $9.99/user/month (Business Class); $20.83/user/month (Enterprise)
Promising review: “I’ve found that it is a perfect place to store all the information for business travel and meetings as well. No more fumbling with papers or endless scrolling on my smartphone—just pull up the Trello card!”
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